District of Columbia Directory of New Hires

Welcome to the District of Columbia Directory of New Hires!

ATTENTION! In accordance with Section 802 of The Claims Resolution Act of 2010 (CRA), the DC Council passed legislation on March 22, 2012, which requires employers to provide the date an employee first performed services for pay to the state New Hire Directory. Effective August 1, 2013 the date of hire will be a mandatory data element. Employers can input this information by using the existing “Employee’s Date of Hire” field.

Spring has sprung! Springtime is the hiring season for many industries including landscaping and lawn care, tree services, florists, construction, pest control, spring break service providers such as hotels and airlines, and many others. The District of Columbia Directory of New Hires reminds all employers to report their employees who are hired or rehired over the next few months. All newly hired and/or rehired employees must be reported within 20 days of their hire date, whether they are full-time, part-time, or temporary employees. Employers who submit reports electronically are required to submit their reports in two monthly transmissions not more than 12-16 days apart.

Definition of a Newly Hired Employee:

Effective April 21, 2012, The Trade Adjustment Assistance Extension Act of 2011, signed October 21, 2011 by President Obama, amends section 453A(a)(2) of the Social Security Act. This amendment defines a newly hired employee as an employee who (i) has not previously been employed by the employer; or (ii) was previously employed by the employer but has been separated from such prior employment for at least 60 consecutive days. As a reminder, employers are still required to report employees hired on a temporary basis.

  • New employers can register at New User Registration. You must have your FEIN and a valid email address.
  • If you have an existing account, you can start right away at User Login.
  • If you forgot your password, the system can send it to you at the email address on file. See Password Help.

Learn more about the District of Columbia Directory of New Hires, view reporting forms and filing requirements, and access other online resources at, About DC New Hire Directory.

Employers that plan to export data from existing payroll or human resource software packages should refer to our Electronic Reporting section.