Welcome to the District of Columbia Directory of New Hires!
Federal and State law requires employers to report newly hired and re-hired employees in District of Columbia to the District of Columbia New Hire Reporting Center. Please use this site to provide you with information about reporting new hires including reporting online and other reporting options!
Happy New Year from the District of Columbia Directory of New Hires! A new year can lead to company growth and expansions, which can ultimately result in additional hiring opportunities. The District of Columbia Directory of New Hires reminds all employers to report their new hires and rehires within 20 days of their hire date whether they are full-time, part-time, or temporary. Employers who submit reports electronically must report their new hires in two monthly transmissions not more than 12-16 days apart. For more information, visit our FAQs and Reporting Fundamentals pages.
Section 453A(a)(2) of the Social Security Act defines a newly hired employee as an employee who (i) has not previously been employed by the employer; or (ii) was previously employed by the employer but has been separated from such prior employment for at least 60 consecutive days. Temporary agencies are mandated to report their workers who sign a W-4 form and report to an assignment. Workers only need to be reported once, and they do not need to be reported each time they are placed with a new client. If the worker has a break in service from your agency and a new W-4 form is required, then a new hire report would be necessary.
We highly recommend reporting your new hires electronically, as there are multiple benefits of doing so. Electronic reporting is the most secure method of transmitting data, allows for faster processing, and saves on postage and other costs. Additionally, employers receive printable confirmation of all new hires reported during a session. For more information on how to report electronically, please refer to the Reporting Fundamentals page or call us at (877) 846-9523 x300. Customer Service Representatives are available to answer questions, discuss reporting options, and provide a walk-through of the website and help with the registration process. Our goal is to make reporting your new hires as simple and quick as possible.
Definition of a Newly Hired Employee:
Effective April 21, 2012, The Trade Adjustment Assistance Extension Act of 2011, signed October 21, 2011 by President Obama, amends section 453A(a)(2) of the Social Security Act. This amendment defines a newly hired employee as an employee who (i) has not previously been employed by the employer; or (ii) was previously employed by the employer but has been separated from such prior employment for at least 60 consecutive days. As a reminder, employers are still required to report employees hired on a temporary basis.
- New employers can register at New User Registration. You must have your FEIN and a valid email address.
- If you have an existing account, you can start right away at User Login.
- If you forgot your password, the system can send it to you at the email address on file. See Password Help.
Learn more about the District of Columbia Directory of New Hires, view reporting forms and filing requirements, and access other online resources at, About DC New Hire Directory.
Employers that plan to export data from existing payroll or human resource software packages should refer to our Electronic Reporting section.